Effective Date: 9th September 2025
Last Updated: 9th September 2025

At Rlab.club, we value your privacy and are committed to protecting your personal information. This Privacy Policy explains how we collect, use, store, and share your data when you visit our website, sign up as a member, or participate in our services.

By using Rlab.club, you agree to the terms outlined in this Privacy Policy. If you do not agree, please refrain from using our services.

1. Introduction

Rlab.club is India’s first Research Scholar Community Platform, connecting university professors, PhD scholars, researchers, and innovators with global labs, corporate partners, and institutions. As part of our operations, we handle sensitive personal and professional data. This Privacy Policy ensures: Transparency about how we process your data. Protection of your rights and privacy. Compliance with applicable laws, including Indian IT Act, Data Protection Guidelines, and global privacy standards like GDPR (where applicable).

2. Information We Collect

We collect two types of data: Personal Information and Non-Personal Information.

a. Personal Information

Personal data is any information that can identify you directly or indirectly.
Examples include:

  • Identification Data: Full name, date of birth, contact number, email address, residential address.
  • Professional Data: Academic qualifications, research area, university/institution name, uploaded CV, work email.
  • Membership Data: Login credentials, membership status, participation in events.
  • Payment Data: Billing address, transaction details, and payment method (when paying membership or event fees).

b. Non-Personal Information

This is information that cannot directly identify you, such as:

  1. Device type and browser version.
  2. IP address and location (approximate).
  3. Cookies and analytics data.
  4. Pages visited, time spent, and activity patterns on our site.

3. How We Collect Data

We collect data through the following methods:

  • Directly From You – when you sign up for membership, complete forms, register for events, or contact us.
  • Automatically – through cookies, web analytics, and tracking tools when you use our website.
  • Third-Party Integrations – when you connect with payment gateways, research partners, or external labs.

4. Purpose of Data Collection

We use your data to provide seamless services and build a safe, collaborative research community.
Our purposes include:

Membership Management:

  1. Approving new members and managing profiles.
  2. Sending membership-related communications and updates.

Research Collaboration:

  1. Connecting researchers with global labs and institutions.
  2. Facilitating R&D project matchmaking and collaboration.

Service Improvement:

  1. Analyzing member behavior to enhance user experience.
  2. Identifying trends to improve research services and events.

Legal and Compliance:

  1. Meeting legal obligations and regulatory requirements.
  2. Preventing fraud or unauthorized use of our platform.

Promotions and Marketing (With Consent):

  1. Sending newsletters, updates, and event invitations.
  2. Providing information about new partnerships or features.

5. Membership Privacy Rules

Rlab.club has strict policies to maintain trust and confidentiality among its members.

Confidentiality of Community Data:

Sharing of other members’ personal data, research materials, or internal communications outside the platform is strictly prohibited.

Professional Conduct:

Members must maintain professionalism and respectful behavior with other community members.

Policy Updates:

  • Rlab may revise community policies every three months.
  • Members must review and accept updates to continue accessing services.

6. Cookies and Tracking Technologies

Our website uses cookies to:

  • Improve website performance and load times.
  • Remember member login sessions.
  • Analyze usage trends and visitor behavior.
  • You can disable cookies in your browser settings, but this may affect website functionality.

7. Data Sharing & Disclosure

We do not sell or rent your personal information.

However, we may share data in the following cases:

a. Trusted Service Providers

With third-party vendors who help us provide services such as:

  • Payment processing.
  • Cloud hosting and storage.
  • Event management and logistics

b. Legal Requirements

We may disclose data if:

  • Required by law, court orders, or government authorities.
  • Needed to prevent fraud or investigate suspicious activity.

c. Business Transfers

If Rlab merges with another company or undergoes restructuring, your data may be transferred to the new entity.

8. Data Retention

We retain your personal data only for as long as necessary to:

  • Provide membership services
  • Fulfill legal obligations
  • Resolve disputes and enforce agreements
  • Once your account is deleted or inactive for an extended period, your data will be securely erased.

9. Data Security Measures

We use industry-standard security measures to protect your information, including:

  • SSL encryption for secure data transfer.
  • Regular platform security audits.
  • Role-based access control to sensitive data.
  • While we strive to protect your information, no system can be 100% secure.

10. Your Rights

As a member, you have the following rights:

  • Access and Review: Request a copy of your personal data.
  • Correction: Update inaccurate or incomplete information.
  • Account Deletion: Request deletion of your account and related data.
  • Consent Withdrawal: Opt-out of marketing emails or tracking tools.
  • To exercise these rights, email us at support@rlab.club

11. Third-Party Links

Rlab.club may contain links to third-party websites.

We are not responsible for the privacy practices or content of these external sites.

We recommend reviewing their privacy policies before sharing any information.

12. Policy Updates

Rlab may update this Privacy Policy to reflect:

  • Changes in laws and regulations
  • New services or partnerships
  • Internal process improvements
  • Members will be notified of major changes via email and website notifications.
  • Last Updated: 9th September 2025

13. Contact Us

For questions, concerns, or privacy-related requests, please contact:

Rlab.club
Email: Support@rlab.club

 

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